The following documents are here to assist you in your growth as a Toastmasters Member. If you are a new member, you will need to request access to any Google Docs listed (simply click on the document title).
Upcoming Role Signup Sheet
Use this spreadsheet to sign up for roles in advance and to confirm or cancel your role as needed.
This is a list of the current members. Please use this as your source for emailing all members. Reminder: please use BCC for emailing the group to be respectful of each other’s personal information.
How to be ‘Toastmaster of the Day’
This document will help you prepare for overseeing a fun, informative meeting
||Blank Meeting Agenda v1
If you are the Toastmaster of the day, here is a template you can use to create the meeting agenda.
Description of Meeting Roles
- Toastmaster of the day (The meeting’s director and host)
- Create a meeting theme such as ‘Bad Dates’, ‘Summer Vacation’, or ‘One-hit Wonders’
- Work with the General Evaluator to ensure all club participants know their roles and responsibilities.
- Create the agenda and print out copies for placement on seats prior to the start of the meeting.
- Introduce speakers and evaluators during the meeting, including their speech topic, project title, objectives, delivery time, etc.
- Ensure smooth transitions between speakers during the club meeting.
- Scheduled Speaker
- Prepare, rehearse and present a speech during the club meeting.
- Discuss your goals, strengths and weaknesses with your evaluator prior to giving your speech.
- Table Topics Master
- Before the meeting, discuss the meeting’s theme with the Toastmaster to create six to eight questions that members will find compelling yet challenging.
- Conduct the Table Topics portion of the meeting, posing questions to members. Consider the appropriateness of each question to each member, doing your best to give ‘the right question to the right person’.
- The Toastmaster will signal you (usually around 7:00 pm), when it’s time to ask your final question and wrap up.
- Speech Evaluator
- When called on by the Toastaster, just before the member you are evaluating takes the stage, announce to the club which speech project and manual the speaker is working from, and describe the project’s objectives.
- Take notes during the member’s speech, considering ways the speech is exemplary and where it could use improvement, paying particular attention to the speech’s objectives.
- When called upon, give your evaluation to the speaker. Keep in mind you are not just talking to the member, but to the entire club. Therefore, praise and suggestions can at times be presented to everyone. For example you could say, “one thing Mary does quite well is maintain eye contact.” This is praise for Mary that is simultaneously addressed to the entire club.
- NOTE: listening to other Evaluators before you take on this role will help you learn how to balance praise with criticism in a way that is both positive and constructive.
- Introduce a ‘Word of the Day’ and its meaning to help meeting participants increase their vocabulary. Please have it printed on two sheets of paper–one to be hung on the lectern so the audience can see it, and the other on the center column so speakers can see it. Remind the audience to snap their fingers each time the Word of the Day is used.
- For all speakers, take note of good, bad, and interesting uses of the English language. Listen for incomplete sentences, mispronunciation, grammatical errors, non-sequiturs, malapropisms, etc. For example, “one in five children wear glasses” should be, “one in five children wears glasses.”
- At the end of the meeting, give your report when called on.
- Note any filler words used by a speaker. These can include ‘so, you know, like, um, uh,’ and of course ‘ah’.
- Give a brief report at the end of the meeting.
- Responsible for keeping time for each speaker. At the beginning of the meeting explain the timing rules and demonstrate the ‘greeen-yellow-red’ light.
- Signal each speaker as they reach the minimum time required for their speech, the midpoint between the minimum and maximum, and the maximum time.
- At the end of the meeting give a brief summary with each speaker’s name and their speaking time.
- General Evaluator
- During the meeting, take notes on all club proceedings including timeliness, enthusiasm, preparation, organization, performance of duties, etc.
- At the end of the meeting give a succinct evaluation to the Toastmaster, Topics Master and Speech Evaluators, offer your evaluation of the meeting as a whole, and request reports from the Functionary team.